If you’re a consultant or other professional that bills by the hour or day, you’ve probably noticed that Crunch does not yet have a time tracking feature. You’re not alone – we’ve noticed too, and it’s very high on our to-do list. If you’d like to register your support for such a feature, you can vote for it in our feedback area.
In the meantime, there is a way to achieve decent time tacking in Crunch, so we thought we’d show you how to tide you over until our full-blown time tracking feature launches.
This method basically boils down to using a draft invoice as your timesheet, with different line items for each day worked. Rather simplistic, but it works surprisingly well.
The first step is to raise a draft invoice. Choose your client and fill out the other details such as date and PO number.
Select the “Detailed” option for line item type, and add your first line item.
Let’s say I’m a Tree Surgeon doing a bit of work for a local council at £15 per hour. If I worked four hours yesterday my first line item would look like this:
When I work more hours, I simply log in and add additional line items for the hours I work every day. The same method could easily be employed for someone working on a day-rate too – just use the “Simple” line item option.
After a week or two of work I’ve racked up a nice little invoice, including some double-rate work when I bravely removed a fallen tree from a road.
Once I’ve reached the end of the month I’ll simply double-check the invoice, perhaps add a note along the lines of “Hours worked for the month of July”, and fire it off to my client.
If you use a third-party timesheet system
If your timesheets are completed by your client or you use another system, there is no need to record details of hours or days worked in Crunch, simply wait until you have your completed timesheet, raise an invoice for the amount shown, and send them both off to your client.