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The art of invoicing

Invoicing clients is a relatively simple process for freelancers, contractors and small businesses. It’s a process which has been made even simpler thanks to online technology which helps draw up invoices automatically.


More about that later.


Invoices are usually a one-page document used to bill a client or customer for the product or services that you’ve provided.


Information which should go on an invoice includes:


  • Your company name

  • Date of invoice

  • Name and address of client being billed

  • Invoice number

  • The amount being billed (the cost of your service) – plus the VAT you would need to add if you’re a limited company

  • The period for which you’re billing

  • The number of days you are billing for (if a service)

  • Or here’s a very basic template featuring fictional characters and companies:



    When payment becomes late


    In some industries, it is customary for clients to pay before the end of the month which follows the invoice month, leaving a possible credit period of up to 60 days. When there isn’t an agreement or custom in place, then the law stipulates a default credit period of 30 days.


    The credit period begins either on the day the work is completed (or when the goods are delivered), or the date when the customer receives a notice of payment due – whichever of these is the latest.


    Invoicing made simpler


    Rather than drawing up individual invoices, Crunch’s online invoicing system allows you to automatically draw up invoices. Simply type in the relevant figures, select your client via a drop-down menu, let the system automatically calculate any VAT due… bing bang bosh the invoice appears before you eyes neatly formatted and ready to send at the click of a mouse.


    As one irritating creature advertising price comparison services would say: simples.

    Invoice templates

    Our invoice templates are professional and sharp. Use them to directly invoice your clients and get paid fast.

    Business guides

    From understanding expenses to starting a limited company, our downloadable business guides can help you.

    Payment reminders

    If a client hasn't paid an invoice, download our late payment reminder templates and get that invoice paid fast.

    Breaking down four of the main late payment excuses you will hear when running your own business, and what you can say and do to overcome them.

    Late payments can cost you business. Here's a few ways to chase an unpaid invoice without chasing your client away.

    What’s the Government currently doing about late payments? And what else could be done? As you might expect, there isn’t a shortage of opinions out there.

    The best accounting advice

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    We understand that it can be difficult deciding whether or not to switch accountants, but at Crunch we’ll offer you fair, unbiased advice on what’s best for you.