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How much does it cost to hire an employee?

A big milestone for any growing business is when the first employee is hired.

Making the mental shift from business owner to employer is a tricky one – suddenly it’s all so serious. You have wages to pay every month – that person is relying on you!

When it’s time to recruit a second pair of hands, don’t make the mistake of thinking that your only expense will be your employee’s salary. Employees are expensive.

Aside from your employee’s salary (from which you must deduct any PAYE taxes), you’ll also be on the hook for:

…and those are just the most obvious expenses. There are plenty of hidden costs when taking on an employee. You’ll need more coffee and toilet paper. Your phone and electricity bills will be larger. Unless you’re a real Scrooge you’ll probably buy them lunch or a drink now and then.

Scary levels of responsibility aside, if it’s time for your business to take on an employee, no amount of extra bacon sandwich expenses should stop you. It’s a great way to grow your business, bring extra skills into the company, and free up your time.

So other than unknowable expenses (bacon sandwiches etc.), how much will an employee cost you?

At the living wage

At the current living wage rate (£7.85 an hour), and assuming a 9-to-5 work schedule, your employee will earn £16,328 annually. The costs would break down like this –

Paid by the employee

Paid by you



Income Tax


National Insurance



Total expense



At the national average wage

The UK national average wage currently stands at £26,500. If you were to take on an employee at this pay level, the expenses break down as follows –

Paid by the employee

Paid by you



Income Tax


National Insurance



Total expense



At a higher wage

If you’re planning to bring someone a bit more experienced into your business on a wage of, say £50,000, these are your costs –

Paid by the employee

Paid by you



Income Tax


National Insurance



Total expense



Don’t forget about holiday entitlement!

All UK full-time employees are entitled to 28 days paid holiday per year (which can include Bank Holidays) – so although you’ll be paying your new employee for 253 working days every year, you’ll only actually get 225 days work out of them.

What else?

There’s much more to employing someone that just the raw expenses – check out our guide to hiring your first employee for more help.

Invoice templates

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