HMRC letter

Navigating the complex world of tax documentation can be daunting, especially with the cryptic form names used by Her Majesty's Revenue and Customs (HMRC).

One such critical document is the P60 form. As enigmatic as it might sound, a P60 holds paramount importance in the realm of finance and taxation.

This comprehensive guide will give you a deep dive into what a P60 form is, why you need it, and how to obtain and verify one. We will explore its significance for different groups of people, including employees, sole traders, and retirees.

The purpose is to equip you with essential knowledge, enable you to understand the crucial role a P60 plays in your financial matters, and simplify this seemingly complex tax topic for you.

What is a P60?

A P60 form is an annual statement issued by your employer at the end of each tax year, running from 6th April to 5th April the following year. It serves as a comprehensive summary of your income and the deductions made within that specific tax year.

This official document encapsulates critical financial data, including:

  • Total pay: The P60 outlines your earnings from all current and previous employment during the tax year.

  • Tax deducted: It specifies the total amount of tax deducted via the Pay As You Earn (PAYE) system.

  • National Insurance contributions: Your contributions towards National Insurance are also detailed in the P60.

  • Other deductions: Payments such as student loan repayments, statutory maternity/paternity pay, and any other deductions are included.

Given its role in tax calculation and as proof of income, the P60 form is a crucial financial document, underpinning several financial procedures and transactions.

Who gets a P60?

A P60 is issued to all individuals who are in salaried employment on 5th April of any given tax year. This includes both full-time and part-time employees. The form should be provided by your employer by the 31st May that year.

If you run a limited company and draw a salary from it, you are also entitled to a P60. In many cases, accountants handle these tasks, issuing the P60 on behalf of the company. Some services, like the Crunch system, facilitate the digital issuance of P60s for their clients.

However, it's worth noting that if you're a sole trader, you don't typically draw a salary and hence, you won't need to issue yourself a P60. But, if you have any employees, you'll need to issue these forms to them.

Why do I need a P60?

The P60 form is much more than just a summary of your income and tax deductions for a tax year. It plays a crucial role in multiple financial and tax-related matters.

Firstly, it is the definitive proof of the tax you've paid during a financial year, which is invaluable when claiming any overpaid Income Tax or National Insurance. If you believe you've overpaid tax, your P60 serves as the primary document to substantiate your claim.

In addition, a P60 is essential when applying for anything that requires proof of income. This can range from means-tested benefits like tax credits to more complex financial matters such as loan or mortgage applications. It is also a critical document when completing a Self Assessment return, particularly if you have additional income to report outside your regular salary.

Furthermore, not having a P60 could lead to potential issues, such as difficulties in claiming tax rebates or proving your income for financial services. In such scenarios, it becomes an indispensable document ensuring a smooth financial journey.

How to Obtain and Verify a P60

Obtaining a P60 is a relatively straightforward process. If you are an employee, your employer should automatically provide you with one, either in a printed format or digitally, by the 31st May each year. If you run a limited company and draw a salary, you can issue a P60 for yourself, or more commonly, your accountant will handle this for you.

In the era of digitalisation, many companies use online payroll services that provide access to your P60 online, enabling you to download it at your convenience. Alternatively, if your employer doesn't provide digital copies, they should supply you with a hard copy.

Upon receiving your P60, it is crucial to verify its accuracy to ensure there are no discrepancies that could lead to future complications. Key information to check on your P60 includes:

  • Personal details: This includes your name, address, and National Insurance number.

  • Income: The total income from your current and previous employment during the tax year should be accurate.

  • Deductions: Verify the total tax deducted, National Insurance contributions, student loan repayments, and any other deductions.

  • Checking these details promptly can help detect any discrepancies or errors that may need correcting. If there are errors, you should immediately inform your employer or payroll department who will issue a corrected P60.

Furthermore, it's essential to securely store your P60 form, given its importance in financial and tax matters. You may need to refer back to it for tax purposes, loan applications, or other scenarios where proof of income is required.

Special Cases: P60 and Multiple Jobs, P60 for Sole Traders, and Retirees

Your employment status or circumstances can add certain nuances to how your P60 is issued or utilised. Here are some special cases:

  • Multiple Jobs: If you're employed by more than one company on 5th April in a given year, you should receive separate P60 forms from each employer. Each P60 will detail the income you've earned and the tax and other deductions made by that specific employer.
  • Sole Traders: As a sole trader, you don't draw a traditional salary from your business, so you won't need to issue yourself a P60. However, if you employ other individuals, you are responsible for issuing P60s to them. And if you have another job where you draw a salary, you should receive a P60 from that employer.
  • Retirees: If you're retired but continue to draw a pension from a previous employer, you should receive a P60 from the pension provider. The P60 will detail the pension you've received and any tax deducted.

Understanding these special cases can help you better manage your tax obligations and ensure you have the necessary documents for financial planning and applications.

Employer Responsibilities and P60

Employers carry a significant responsibility when it comes to P60 forms. Whether you're running a large company, a small business, or a limited company where you're the sole employee, if you're paying a salary, you need to issue P60 forms.

All employees on your payroll on 5th April each year should receive a P60. The form, which can be either printed or digital, must be provided to your employees by 31st May the same year. If you outsource your payroll to an accountant or a payroll company, they will typically handle this task for you.

In the event of inaccuracies on a P60, employers are responsible for correcting the errors and issuing a revised P60. Hence, maintaining accurate payroll records is crucial to ensure the correct issuance of P60 forms.

P60 and Umbrella Companies

If you're working under an umbrella company, the responsibility for issuing your P60 falls to the umbrella company itself. As with other employment scenarios, the umbrella company should provide you with a P60 by 31st May following the end of the tax year.

Your P60 will detail the income you have received through the umbrella company and any deductions made. This includes taxes, National Insurance contributions, and any other statutory deductions. It's important to note that the deductions may include the umbrella company's fees.

As an umbrella company employee, it is crucial to check the accuracy of the details on your P60, particularly the income and deductions. Any discrepancies should be promptly reported to your umbrella company for rectification.

Troubleshooting P60 Issues

Despite best efforts, issues can sometimes arise with P60 forms. Here are solutions to some common problems:

  • Wrong P60: If you spot any discrepancies on your P60, whether it's your personal details or figures relating to your income and deductions, notify your employer immediately. They should correct the mistake and issue you a revised P60.
  • Lost P60: If you've misplaced your P60, don't panic. You can request a replacement from your employer. While they're not legally obligated to provide a duplicate, most will do so. Alternatively, they might give you a 'statement of earnings' which can be used similarly to a P60 in most circumstances.
  • P60 instead of a P45: A P60 cannot replace a P45, as they serve different purposes. A P45 is issued when you stop working for an employer during a tax year, whereas a P60 is an end-of-year summary. If you need a P45 and don't have one, contact your previous employer or HMRC for guidance.

Understanding these solutions will help you effectively navigate any issues that may arise with your P60.

A P60 is a fundamental document in the realm of financial and tax matters, detailing your income and deductions over a tax year. Understanding its importance, who receives it, and how to navigate potential issues can ensure a smoother financial journey, whether you're an employee, employer, or a retiree.

Speak to an accounting expert

If you're unsure what level of support you need, our friendly team are on hand to help you pick the right package for you.
team photo off all crunch team
Share this post
James Waller
Content Specialist
Updated on
September 11, 2023

Knowledge Hubs

Speak to the experts

Our UK based team of experts are ready to help you find the best accounting package for you and your business.

icon of a green tick
Certified Accountants
icon of a green tick
HMRC Approved
Senior Sales Advisor
Book a meeting
Crunch Pro Tip
Speak to an accounting expert

If you're unsure what level of support you need, our friendly team are on hand to help you pick the right package for you.

Crunch Pro Tip
Using cloud-based accountancy software to manage your finances gives any small business a big advantage!

At Crunch we provide affordable cutting-edge, easy-to-use software with real human support from expert chartered accountants. That’s probably why 81% of our clients would recommend Crunch.

Crunch Pro Tip
Did you know - you have access to a Chartered Certified accountant for free on our paid subscriptions?

Book a call with our one accountants and get your questions answered. Just £24.50 +VAT for Crunch Free users.

Crunch Pro Tip
Did you know - Your Self Assessment has to be filed by the 31st of January deadline?

Crunch’s Self Assessment service provides an expert accountant to complete, check, and file your Self Assessment for you for just £140 +VAT.

Crunch Pro Tip
Did you know - We have a free plan that is great for sole traders and limited companies?

Why not see for yourself? It’s simple and easy to use and 100% free.