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Download Free invoice templates
Use our editable professional invoice templates, suitable for everything from sole trader invoices to reminder notices, tailored to your work requirements
How to make an invoice template
After downloading your free invoice template from Crunch, create a master version with your business details. Duplicate it for new clients or reuse for repeat clients to save time. Once finished, save as a PDF, send to your client, and note the send date. Alternatively, automate the process with Crunch Free.
When to send your invoice
For smaller freelance jobs under £500, consider invoicing upon completion. For longer contracts, weekly or monthly invoicing might be better. It's essential to find a schedule that suits your needs, and if necessary, discuss upfront or partial payments with your clients before invoicing.
What to include on your invoice template
Invoicing is an essential part of running your business. An invoice is a legally-binding request for payment – so it needs to include certain information to be valid in the UK. But for budding businesses, invoices are also an opportunity to keep your clients sweet in the hope of future work (more on that in a second).
Here are a few details that can stay the same across all your invoices:
- Your business name
- Your business address
- You contact details
- Your payment details
- Your payment terms
- Your full company name as it appears on your certificate of incorporation (for limited companies only)
Here’s what you’ll need to customise for each invoice:
- A unique invoice number
- Your customer’s name
- Your customer’s address
- A breakdown of the products or services you’re charging them for
- The cost or rate for each product or service
- The total amount due
Here are a few extra details you’ll need to include if you’re VAT-registered:
- Your VAT registration number
- The net cost of the products or services you’re charging them for
- The VAT rate of each product or service
- The subtotal, excluding VAT
- The total amount of VAT being charged
And finally, here are a few ideas to give your invoices that magic touch for your clients:
- Say a polite and personalised thank you
- If you gave them a discount, include it in your invoice to remind them that they’re getting great value with your business
- Let them know how much you enjoyed the project, but only if you mean it and want more work coming your way
More ways Crunch can help
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Free invoice software
Whether you’re a sole trader or a limited company, you can send professional invoices with our free invoicing software, Crunch Free.
Late payment reminders
Download our series of late payment reminders – from “polite nudge” to “final notice” – and get that invoice paid.
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Take home pay calculator
Work out your true earnings and see if you could save money with a different company setup.
Software & service in one
We actively support your business by managing deadlines, advising on tax relief, assisting with registrations, and liaising with HMRC. Our commitment extends beyond tasks, focusing on delivering quality work and proactive accounting advice tailored to your needs.
Software Features
Create & Send Invoices
Create invoices and send on the go. Send custom and unlimited invoices from your laptop, smartphone or tablet in just a few clicks.
Expense Management
Say goodbye to inputting data manually. Save time by automating and tracking your expenses. Scan receipts and claim straight away.
Bank Reconciliation
Keep your financials up to date by easily matching up your expenses and invoice payments through bank reconciliation.
Open Banking
Connect your bank and import your statements to reconcile transactions. Transactions go straight to Crunch each week.
Reporting
Get custom reports and insights in real time with Brixx, to help you keep on top of your cash flow and support you on future business decisions.
Upload Bank Statement
Streamline your financial tracking and analysis by effortlessly importing your financial data for a comprehensive overview of your accounts.
Discover our accounting software, designed to intuitively fit into your daily financial routines. Experience the harmony of efficiency and simplicity on your financial journey.
Speak to the experts
Our UK based team of experts are ready to help you find the best accounting package for you and your business.
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