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Small Companies Now Required to File P&L Figures: What You Need to Know

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The UK government has dropped a bombshell on small businesses. Under the newly passed Economic Crime and Corporate Transparency Act, you'll now have to file a Profit and Loss (P&L) account with Companies House. 

Gone are the days of abridged accounts, this is a transformative move aimed at improving transparency and clamping down on fraud. But what exactly does this mean for your small business, and how can you adapt to this change? Let's take a closer look.

What is P&L (Profit and Loss)?

Firstly, let's explain the P&L statement. It’s a financial document that showcases your revenues, costs, and expenses over a specific period. It's not just an obligatory document you hand over to authorities, it's an important finance management tool. Understanding your P&L statement can offer valuable insights into your business health, operational efficiency, and growth potential.

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The Legal Framework

The Economic Crime and Corporate Transparency Act will enforce new reporting regulations. Small companies—and yes, this includes micro-entities—now need to submit a P&L account along with a director’s report. The legislative move is designed to make key financial data, like turnover, publicly accessible.

In the words of a spokesperson at Companies House: ‘’These changes are in line with other changes set out in the Economic Crime and Corporate Transparency Bill to improve the quality and value of information on the register and help fight economic crime.’’

Failure to adhere to the requirements could result in penalties, although the specifics are yet to be announced. 

So, who's affected? A "small company" must meet at least two of the following criteria: a turnover of less than £10.2m, a balance sheet total of £5.1m or less, or fewer than 50 employees. Micro-entities have their own bracket, typically requiring a turnover less than £632,000, a balance sheet total of £316,000 or less, and 10 or fewer employees.

How to Submit Your P&L to Companies House

As of now, there's no fixed timetable for the rollout of these new regulations. However, companies have been assured that they will receive fair warning and adequate time for preparation.

The submission process is expected to be straightforward, but the form and content of what needs to be reported will be defined in subsequent secondary legislation. The government also has plans to mandate digital filing, making the process more streamlined in the future.

The Crunch Advantage

Strictly adhering to financial regulations can be a difficult task. That's where Crunch comes in. Our user-friendly software coupled with expert support can help you generate and submit these mandatory reports. With Crunch by your side, you can turn compliance from a headache into a hassle-free process.

Who is Exempt?

You may be wondering about exemptions, especially if you run a dormant company. While specifics are yet to be detailed, even directors of companies that use audit exemptions will be required to file additional information, adding a layer of complexity to an already rigorous process.

Companies house claims that the existing ‘’lack of detail’’ in small and micro-accounts under the current filing system means that it is ‘’impossible to confirm eligibility to file under a specific regime and claim audit exemptions’’. 

And that SMEs often find it difficult to obtain credit from lenders. So presumably this indicates that any future list of exemptions may not be very long.

Divided Opinions

The jury's still out on whether these new regulations are beneficial. Advocates argue that enhanced transparency is overdue, given the limited liability privileges of companies.

The previously quoted Companies House spokesperson also contends that, 

‘’Using software improves transparency, traceability, and validation of accounts filings. This will help tackle economic crime and provide more information for enforcement agencies and the public’’.

However, critics are concerned that public access to financial data may put small businesses at a competitive disadvantage, exposing them to what has been termed a "nosey neighbour culture." Also certain business owners have complained that being forced to switch to ‘software-only filing’ will incur them with the high costs of using accounting software. 

But we’d argue that this isn’t necessarily true…

Adapting to New P&L Reporting Rules

The introduction of mandatory P&L filing for small businesses is a significant legislative change with the goal of improving corporate transparency and reducing fraud. While the new rules have their detractors, the move is a decisive step towards creating a more reliable and robust public register.

Now is the time to prepare. Understanding your requirements and aligning your accounting practices with the new rules can save you a lot of trouble down the road. 

Adapting to these intricate changes alone could be tough. Crunch's software and in-house expertise are tailored to guide small businesses through the minefield of financial reporting. Get in touch with us today for a smooth transition to the new regime.

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James Waller
Content Specialist
Updated on
October 31, 2023

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