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RIDDOR stands for the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations and is one of the important pieces of UK Health and Safety legislation.
It requires employers (and freelancers) to report and keep records of work-related accidents which cause death or certain serious injuries, diagnosed cases of certain industrial diseases, and certain ‘dangerous occurrences’.
Some major revisions to the Regulations have been made from 1st October, which we’ll summarise here:
Reporting requirements remain mostly unchanged and the requirement for an employer to record accidents that result in the incapacitation of a worker (inability to work) for more than seven days remains the same (this was increased from three days in April 2012).
Employers only have to report injuries (and deaths) caused by work-related accidents. For the purposes of RIDDOR, an accident is defined as a separate, unintended incident that causes physical injury (which includes non-consensual violence to people at work).
When deciding if an accident (that led to the death or injury) is work-related, the issues for Employers to consider are whether the accident was related to:
If any of the above were related to the cause of the accident, employers will need to report the injury to the Health and Safety Executive. Reporting can be done online or by telephone on 0845 300 9923.
Deaths of workers and non-workers (with the exception of suicides) must be reported if they arise from a work-related accident (including an act of physical violence to a worker).
The new list of ‘specified injuries’:
The following are no longer reportable (unless as described above):
Any injuries to workers (including the freelancers and the self-employed) where they’re away from work and unable to perform their normal work duties for more than seven consecutive days (not counting the day of the accident).
Injuries to members of the public who are taken from the scene of the accident to a hospital for treatment for that injury.
Reportable Occupational Disease are now:
Employers and self-employed people must report diagnoses of these diseases, where these are likely to have been caused, or made worse, by their work.
There are 27 categories of certain near-miss events that must be reported. All the details are here, but examples include:
There are specific categories for dangerous occurrences in mines, quarries, offshore workplaces and railways. There are also separate rules for those who distribute, fill, import or supply flammable gas.
There are also exemptions to RIDDOR where deaths and injuries are a result of medical or dental treatment; or from duties carried out by a member of the armed forces while on duty.
Employers must keep a record of:
RIDDOR records can be requested at any time by the HSE or a local authority and must be produced. Reporting and recording accidents and deaths is a legal requirement. Non-compliance with RIDDOR is a criminal offence and can lead to Employers receiving prosecutions and fines.
If you are an Employer and need ongoing professional help with any staff/freelance issues, or a Contractor/Freelancer/Employee with a complicated employment related problem, then talk to Lesley at The HR Kiosk – a Human Resources Consultancy for small businesses – our fees are low to reflect the pressures on small businesses and you can hire us for as much time as you need,
Please note that the advice given on this website and by our Advisors is guidance only and cannot be taken as an authoritative or current interpretation of the law. It can also not be seen as specific advice for individual cases. Please also note that there are differences in legislation in Northern Ireland.